5 Tips and Tricks for Using Word for Business

Helpful features can conserve you money and time

Most individuals don’t utilize every function built-in with their software applications. We tend to determine those we discover useful and call it a day.

Here are five functions within Microsoft Word, the word-processing software application in Microsoft Office that I utilize in my company to conserve money and time.

  1. Produce and create your business’s letterhead, selecting from an array of free clip art from Microsoft.

    Something every company needs is official letterhead. You do not have to buy it. If you understand the style you want, you can create it in Microsoft Word and wait as a design template to utilize repeatedly.

    Developing a letterhead doesn’t have to be complicated; it can be as simple as the company telephone, address and name number. Word provides a variety of typefaces, and you can vary type sizes.

    You may wish to add art to your letterhead. You can scan in your logo design and use it in your letterhead. Or there is another option.

    Microsoft maintains a huge collection of free clip art. For instance, if you want to include a flower, Microsoft has more than 1,000 designs. The clip art collection is available to signed up users of Word. You’ll find it at Microsoft Office’s Design Gallery Live.

    Microsoft likewise provides free design templates for labels, types and letters. They’re situated in the Template Gallery. (Most run in Word, although some need other software programs. The task management design templates need Microsoft Project 2000 or a later version.)

  2. Send out the very same letter to many people without resolving each independently.

    In some cases you require to make a marketing pitch to all of your clients. Or you want to reveal a change in your staff. This can appear daunting but it doesn’t need to be. Word’s Mail Merge tool streamlines things considerably.

    Essentially, Word uses a list of names and addresses from a table. The table can be created in Word, in Microsoft Access and even in Microsoft Outlook. All become part of Microsoft Office.

    You’ll most likely require a database and Access is the better way to go for that. The learning curve here is much steeper than putting everything in Excel (likewise part of Microsoft Office).

    Start this procedure with your letter. The very same letter goes to everybody; you can’t do a great deal of customisation. When you compose the letter, leave area for the individual’s address and the salutation.

    If Rocky Jones is one of the individuals receiving the letter, you might desire the salutation to be Dear Rocky. If your relationship with Dr. Rocky Jones is more formal, the salutation may be Dear Dr. Jones.

    Next, open your letter. Follow the wizard’s directions on the right side of the screen.

    In addition to letters, you can deal with envelopes and labels with Mail Merge. It can make life a lot easier.

  3. Include a watermark to a document so everybody understands that it is a draft.

    You don’t desire it incorrect for the completed item if you are flowing a proposition to your personnel. A great way to avoid that is a watermark that states “Draft,” “Confidential,” “Sample” or anything else you ‘d like.

    A watermark is plainly visible on the document, however does not harm the legibility of the writing. You can even develop it in a range of colours.

    You can also use an image for a watermark. Suppose you run a flower shop. You can utilize a drawing or picture of a flower that would appear on whatever you print. How cool is that?

    To use the watermark, click Format > > Background > Printed Watermark. Make your choices and click OK. If you anticipate to utilize a watermark routinely, develop a design template (see No. 1 above).

    Remember that there is a great line between annoying and cool. If individuals should struggle to check out the document due to the fact that of the watermark, they may quit. Make certain you have “semitransparent” or “washout” picked.

  4. Keep an eye on changes that people are making to documents.

    When a sales plan or another file is returned to you, it is sometimes hard to see changes made by others. Word has a basic way to show them to you.

    Here are the instructions for Word 2002/2003: First, open the newer Word file. Browse to the original Word file.

    For Word 97/2000: Click Tools. Go to Track Changes. Click Compare Document. Once so it is highlighted, discover the original Word file and click it. Click Open.

    Sometimes, the advancement of a document is so difficult that we forget what we’re attempting to do. 슬롯 사이트 Recalling at previous variations can help.

    That’s easy to do in Word. Click File > > Versions. Select “Automatically conserve a variation on close.” Each time you close the document, that variation will be saved.

    When you wish to look at an old variation, follow the same path. All of the variations will be noted in package. The most recent will be on top. Highlight the variation you click and want Open.

    Or, you can erase specific variations.

    For some

    Basically, Word utilizes a list of names and addresses from a table. Here are the directions for Word 2002/2003: First, open the newer Word file. Browse to the original Word document. For Word 97/2000: Click Tools. Find the initial Word document and click it when so it is highlighted.

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